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Boston Estate Planning Lawyer > Blog > General > We are Hiring – Legal Administrative Assistant

We are Hiring – Legal Administrative Assistant

POSITION OVERVIEW:

Seeking a bright, motivated and driven legal assistant to provide secretarial, clerical, and administrative support to a busy estate planning and elder law attorney and paralegal.

QUALIFICATIONS:

Experience as a legal assistant in a small or medium law firm is strongly preferred.

  • Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
  • Welcoming personality and team-oriented attitude.
  • Superior customer service skills.
  • Empathetic and patient with elderly clients.
  • Demonstrate a professional demeanor at all times
  • Ability to prioritize work and manage multiple priorities simultaneously
  • Maintain reliable attendance record and punctuality
  • Demonstrate the willingness to undertake additional responsibilities and assist others when requested.
  • Strong attention to detail and accuracy
  • Experience with Clio and/or Lawmatics desirable.

RESPONSIBILITIES:

  • Answer telephones
  • Greeting visitors and engaging the clients and their families in a warm, friendly and professional manner
  • Scheduling and confirming client meetings and conducting intake of potential clients
  • Communicate with clients, courts, estate representatives and government agencies regarding appointments and file status
  • Managing firm calendar
  • Scanning, filing and copying documents
  • Manage and update client management database
  • Preparing and modifying documents including correspondence, cover letters, engagement letters or emails
  • Format Word documents/Proofreading/PowerPoints/PDFs
  • Assisting paralegal/attorney with document assembly and estate planning binders
  • Ordering supplies for the office; staying on top of office needs

This is not a paralegal position. JD’s, law students and attorneys will not be considered.

If interested, please forward a resume and cover letter to lfisher@bostonestatelawyer.com explaining why you are interested in, and how you are a good fit for, the position. Competitive Salary and PTO.

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